Engineering & Operations Administrator

About the Opportunity

Hub Selection is delighted to be supporting a leading aviation organisation in the search for an Engineering & Operations Administrator.

This is an excellent opportunity for a highly organised and proactive professional to join a dynamic aviation environment, supporting both Engineering and Operations teams. The successful candidate will play a key role in ensuring the smooth day-to-day administration of departmental activities, maintaining compliance records, coordinating resources, and supporting operational efficiency.

Key Responsibilities:

• Maintain and update absence records using internal systems, ensuring accurate reporting to HR.
• Manage PPE and uniform distribution, stock control, compliance records, and supplier coordination within budget.
• Oversee and maintain the engineering roster, ensuring adequate staffing, certification coverage, and leave management.
• Coordinate apprentice onboarding and initial training requirements.
• Process monthly overtime and expense submissions, ensuring approval and payroll alignment.
• Raise and track purchase orders (POs), including contractor POs, and manage goods receipt (GRN) processes.
• Administer contractor onboarding, hours tracking, and invoice processing.
• Coordinate training records, including AMOS updates, type courses, and bond documentation.
• Manage and distribute aerodrome notices and maintain operational documentation (e.g., technical logs, AOG envelopes).
• Monitor departmental budgets, track spend (overtime, contractors, PPE), and prepare monthly reports for senior management.
• Arrange staff travel, accommodation, and logistics for AOGs, training, and operational requirements.
• Facilitate site access and escorting for visitors, contractors, and new staff.
• Manage office supplies and distribution to multiple bases.
• Maintain tool inventory records and engineering personnel documentation for quality assurance.
• Keep up-to-date contact lists for engineering staff, contractors, and suppliers.
• Compile and distribute monthly and quarterly operations updates across relevant departments.

Requirements

• Fluency in English, both written and verbal.
• Previous administration / document control experience.
• Excellent organisational and communication skills.
• Proficiency in MS Office – Word, Excel, Oulook etc. 
• Demonstrated ability working well in a fast-paced environment. 
• Previous experience working with rostering systems, expenses, accounts, raising POs, invoicing is desirable.
• Enthusiastic and flexible team player
• Previous experience working in an aviation related environment is a distinct advantage. 
• Hold a full clean driver licence and eligible to drive a company vehicle age restricted to 21. 
• Ability to successfully pass 5 year background and criminal record check.

Additional:

• Pension Scheme - We will match contributions up to 4%. 
• Healthcare Scheme
• Death in Service- x 2 annual salary by Death In Service Insurance
• Long-term illness cover
• Staff Travel- Unlimited STBY
• Car Park- Paid Car Park