Your purpose is to agree contracts with a supply base to acquire specific goods and services for internal and external customers on time and within budget and to the correct quality standard. This may include agreeing contracts with new suppliers, including agreement with, and support of, new terms and conditions. Critical to this role is the requirement to prioritise your work in order to discharge tasks and activities effectively to meet the needs of the business. You will conduct procurement activity in a way that optimises commercial advantage for the business and minimises risk.
You will request, collect, analyse and interpret information collected from your established and potential supply base to support the bid process and subsequent management of the supply chain through the provision of timely and sufficient commercial information.
You will understand how and why the activities you undertake contribute to and support the discharge of your Directorate and Department Purpose and business requirements.
Drawing on your own specialist knowledge and skills, you will work closely with new and established suppliers to develop effective and efficient supply relationships and mechanisms that encourage and sustain a quality supply service. You will maintain an accurate record of proceedings through to contract completion and conduct contract completion activities.
You will gather and interpret data from existing and potential suppliers to help negotiate best value-for-money prices taking account of identified risks and opportunities. You will be required to construct draft contracts and, within given levels of authority, to negotiate contract terms and conditions resulting in the best commercial arrangements for the client. Where the value lies outside your own level of authority, you should seek and acquire approval at the appropriate level.
Within given levels of authority, ensure plans exist to support supplier commitments checking credibility with internal specialists as appropriate (see below). Ensure that any/all dependencies that suppliers the client have are clearly identified at the outset and co-ordinate their management and achievement.
Manage Contract Performance
For development contracts, prior to the client receipt of first conforming article and for non hardware contracts, you will be responsible for the following:
You will drive and direct critical activities with your defined suppliers to ensure that you can deliver the right product or services to the customer at the right time. Liase with internal customers, suppliers and other departments to advise on progress of activities with a view to minimising lead times and achieving on-time delivery. Establish regular reviews to monitor, identify, report on and mitigate risk, escalating issues as required to ensure that contract conditions are complied with.
Develop and Maintain Effective Customer Service
You must build and sustain credible working relationships with all stakeholders to ensure the ongoing development of commercial opportunities for the business. Before discharge of activities, you should ensure that performance levels and results are agreed with your customer and that both parties understand how expectations and requirements will be met and what the results will look like. You will take all steps necessary to fulfil service level agreements and provide adequate and timely notice to customers when information or data collected suggests that their expectations or requirements may not be met fully.
Process Ownership and Administration
Undertake all activities in support of department objectives, procurement strategy and overall company objectives. Critical to this role is the requirement to ensure accuracy and obtain appropriate authorisations. Ensure all policies, processes and procedures that you use in your work or for which you are responsible are appropriate, fit for purpose and documented adequately. Conduct or initiate regular reviews as appropriate to ensure that they remain effective and applicable, meet appropriate legal and regulatory requirements, and are compliant with the Functional Manual and Company Operating System
Work within agreed budgetary, cost or resource constraints and apply good principles of self management to ensure resources are used effectively and wisely. Wherever opportunity exists, you are to support and actively participate in the adoption of improved systems and processes and other technological advances, where such adoption will lead to cost reduction and improved product/service to the customer.
For the Full Job Description please contact Morson International directly.