4 months ago
Engineering Administrative Assistant
Location : US-AL-Huntsville
Job ID : 13691
Zip : 35806
Category : Administrative - Administrative Support
Aerojet Rocketdyne is an innovative company delivering solutions that create value for its customers in the aerospace and defense markets. The company is a world-recognized aerospace and defense leader that provides propulsion and energetics to the space, missile defense and strategic systems, tactical systems and armaments areas, in support of domestic and international markets.
Aerojet Rocketdyne is seeking an Administrative Support Professional to support our Engineering management and staff at our Huntsville, AL facility. This position provides overall administrative support to multiple Engineering managers and their staff. Responsibilities include management of schedules, conference room meeting setup, travel arrangements, meeting minute and records preparation, special presentation preparation, coordination of special events, food services and support of communications to Executives and customers. This position will also be responsible for the collection and reporting of organizational data/metrics, Training Coordination (course setup, administration, completion monitoring, reporting), and support to other special projects as needed. This role will require frequent interaction with intra- and inter-organizational contacts, customers, and public agencies that will require good diplomacy and judgment to resolve conflicting needs, and ability for discreetly handling sensitive personnel and management topics. This position will also be responsible for maintaining an inventory of supplies with ordering authority that may eventually include delegated buyer authority.
This position may be filled at this level posted or one level higher.
Essential Job Functions (Including % of Time for Each)
Working under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.
50% - Engineering Special Projects Support, Engineering Discipline business rhythm and performance data collection and reporting support, and Training Coordination.
15% - Discipline Director Report Coordination, Presentation Coordination/Preparation.
10% - Travel Booking & Expense Reporting for Engineering Organization.
10% - Engineering Discipline Schedule Management.
5% - Ordering General Supplies.
10% - Other Duties as Assigned.
Requires a High School diploma or equivalent and 7 years of experience in a directly related field, or an equivalent combination of education and experience. An Associate's degree and work experience within an engineering organization preferred.
US Citizenship required. Must be able to obtain and maintain a U.S. Security Clearance at the appropriate level (U.S. Citizenship required). Must also be able to satisfy federal government requirements for access to government information, and having dual citizenship may preclude you from being able to meet this requirement.
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Must possess strong organization skills and attention to detail. Ability to multi-task with frequent interruptions and critical time constraints. Effectively prioritize assignments, providing consistent quality results. Assists management in analyzing and coordinating project planning, resourcing, staffing, quality, reliability, schedule and cost. Web page design, PLM systems analysis and reporting, engineering performance metrics data collection and analysis reporting skills a plus.
* Assist to analyze and establish plans to meet key project objectives, and to identify and resolve issues.
* Assist in monitoring and managing critical department and project information, and schedules.
* Provide administrative guidance for activities in defined scope of responsibilities.
* Effectively work as a team member. Successfully establish and maintain cooperative working relationships.
* Effectively communicate with all levels of management and individual contributors.
* High level of confidentiality relating to sensitive information. Maintain sensitive documents/files for managers.
Work Environment and Physical Requirements:
Employees in these positions must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; stamina to sit and to maintain attention to detail despite interruptions; may occasionally lift/carry/push/pull up to 15 pounds; may require minimal walking, climbing, stooping, crouching, and/or bending; and vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone. May require the ability to travel by air or auto. May require the use of personal protective equipment such as safety glasses, safety shoes, and shop coat. These positions may be expected to work varying shifts and hours to ensure successful operation of activities in the organization.
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We consider the consistent demonstration of positive, cooperative, self-motivated, courteous and professional behavior to be an essential function of every position. While different positions have different primary areas of responsibility and technical expertise, everyone needs to work as a team, and we expect all employees to contribute as necessary to get the job done.
Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. Citizenship, U.S. Permanent Residency, or other status as a U.S. Person as defined by 8 USC 1324b(a)(3).
Equal Opportunity Employer/Minorities/Females/Veterans/Disability.
Individuals with a disability requiring accommodation during the application and/or the
interview process should e-mail the Human Resources Department at Accommodation Request.
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