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Crew Scheduler

3 weeks left to apply
3 weeks left to apply

Job Profile

Our Malta-based Crew Schedulers organize flight crew for VistaJet’s fleet of over 80 Challenger and Global jets. Crew Schedulers maximize flight crew utilization in order to ensure the most efficient use of our fleet.


Founded in 2004, VistaJet revolutionized business aviation by pioneering a new way to fly; giving customers access to a fleet of over 80 aircraft around the globe, while only paying for what they need. To date, VistaJet customers have flown to over 1,900 airports in 96% of the world’s countries, making us the first and only global aviation company.

Your Responsibilities

As a Crew Scheduler, you will develop an extensive knowledge of industry regulations in order to accurately schedule crew for flight duties. Full training will be provided for all new joiners and supported by a growing team within our Operations Centre.


Reporting to the Crew Planning Manager, you will join a multinational team that provide support 24 hours a day, seven days a week. Every Crew Scheduler works a shift pattern of four consecutive 12-hour shifts, including both day and night shifts, followed by four consecutive days off.

To succeed as a Crew Scheduler, you will be a strategic problem-solver who can see the bigger picture, while also giving attention to details in the crew scheduling process. Your responsibilities will include:

  • Resource planning / scheduling of flight crew to ensure maximum utilization of the VistaJet fleet;
  • Monitoring daily and forecasting crew duties to ensure it stays within industry required limits;
  • Informing flight crew of changes that occur to their rosters;
  • Coordinating flight crew accommodation and transportation;
  • Coordinating roster changes in case of sickness or other unavailability at short notice;
  • Working with and updating the respective databases and tracking programs.

Required Skills, Qualifications, and Experience

  • Fluent in both written and spoken English;
  • Experience maintaining rosters, resource planning, or moving people around at large volumes is desirable;
  • A working knowledge of EU-OPS Subpart Q is preferable;
  • Proven experience using Microsoft Office suite, especially Excel;
  • Excellent interpersonal skills and a clear communication style that will enable you to ensure that crew are fully briefed for their roster and any changes;
  • As well as good mathematics skills, you will possess an analytical mindset and can take care of competing tasks all at one time;
  • You have a “can-do” attitude and you’re committed to maintaining outstanding levels of customer service; even when under pressure you remain dynamic and flexible;
  • You’re a highly determined fast learner who can work collaboratively with your teammates, but also independently when required in order to get the job done.
Nº employees 501-1000
Founding year 2004
Products / Services Aircraft Maintenance Engineers
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