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about 1 month ago
Swissport
Location: UK
Job type: Permanent
Experience: Any or N/A
Business sector: Both
Contact: Not Specified
Sector: Airport
Category: Ground Crew

Job Summary

 

Provide assistance and support to enable the efficient and proactive operation of the P2P department. With a focus on communicating with vendors and internal customers to collate requirements and solve problems. Assisting the P2P team with system queries, accounts payable enquiries and ensuring users comply with P2P processes. Managing the P2P process for your station.

Job Responsibilities

  • To raise Purchase Requests (requisitions) for the department
  • Ensure that PR's are correctly coded (Cost centre/GL)
  • Ensure PR's are raised in an efficient and timely manner (aggregate requirements/use the correct PR type)
  • Chase approving managers to approve within SLA's
  • Manage deliveries of goods and ensure GRN's are created promptly
  • Resolve delivery and invoice queries with suppliers and AP
  • Resolving PR & PO queries from internal stakeholders
  • Chasing suppliers to acknowledge PO's
  • Liaising with new suppliers to complete New Supplier documentation
  • Assist AP to resolve invoice coding (GL/cost centre) queries
  • Compile weekly reports to monitor activity (PR's awaiting approval, PO's awaiting receipt, etc)
  • Become the Ivalua Matter Expert for your business unit

Essential Requirements

  • Excellent oral and written communications.
  • Strong numeracy and analytical skills
  • Strong interpersonal skills and multi-task orientated
  • Highly organised and customer service focused
  • Ability to work well under pressure and meet demanding deadlines and to prioritize work to meet business needs
  • Ability to work closely with other departments and managers
  • Excellent attention to detail
  • Excellent PC skills including Word, Excel, Outlook, PowerPoint

Desirable

  • Previous experience in Procurement Administration or Accounts Payable, a good understanding of purchasing systems and basic finance, plus a good understanding of MRP/ERP systems preferred but not essential

This job description summarises the main aspects of the role, but does not cover all the duties that the job holder may be required to perform. Therefore the job description is a minimum standard. It is not a statement of all that the job does or may entail and is not intended to restrict the scope of the job but clearly define a starting point.

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