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3 months ago
Ameriflight
Location: Dallas
Job type: Permanent
Sector: Finance & Accountancy
Category: Office
General Purpose

The executive assistant provides high-level administrative support to the President & CEO, and CFO by conducting research, preparing statistical reports, transcribing and maintaining minutes of board meetings, maintaining contracts requirements, handling information requests, preparing correspondence, receiving visitors, arranging conference calls, scheduling meeting's and making travel arrangements for executives.

Main Job Tasks and Responsibilities

* Manage and maintain executives' schedules, appointments and travel arrangements

* Prepare and edit correspondence, communications, presentations and other documents

* Arrange and coordinate meetings, travel and events

* Conduct research, collect and analyze data to prepare reports and documents

* Review operating practices and implement improvements where necessary

* Record, transcribe and distribute minutes of meetings

* Provide administrative review of Contracts and keep management updated

* File and retrieve documents and reference materials

* Answer and manage incoming calls

* Receive and interact with incoming visitors

* Liaise with internal staff at all levels

* Interact with external clients

* Coordinate project-based work

Education and Experience

* 5 years experience providing administrative support at an executive level

* Proficient with Office 365, with in-depth knowledge of Excel and PowerPoint

* Knowledge of standard office administrative practices and procedures

* Paralegal experience

* Bachelor’s degree preferred

Key Competencies

* Organizational and planning skills

* Communication skills

* Proficiency with Excel, Word, Power Point, and Outlook

* Coordinate and make travel arrangements

* Information gathering and monitoring skills

* Problem analysis and problem solving skills

* Judgment and decision-making ability

* Initiative

* Confidentiality

* Team member

* Adaptability

* Ability to perform duties with speed and accuracy independent of supervision

Benefits

Ameriflight strives to provide our employees a good work-life balance and are constantly working to improve our benefits

* Competitive Salary

* Opportunity for growth

* Full Medical, Dental, and Vision benefits

* Company provided Life Insurance

* 401K with company match

* Vacation (80 hours first year)

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