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4 months ago
Location: Dallas
Job type: Permanent
Sector: Finance & Accountancy
Category: Office
General Purpose

Provide personal administrative support and assistance to the executive group.

Main Job Tasks and Responsibilities

* Manage and maintain executives' schedules, appointments and travel arrangements

* Prepare and edit correspondence, communications, presentations and other documents

* Arrange and coordinate meetings and events

* Conduct research, collect and analyze data to prepare reports and documents

* Review operating practices and implement improvements where necessary

* Record, transcribe and distribute minutes of meetings

* File and retrieve documents and reference materials

* Answer and manage incoming calls

* Receive and interact with incoming visitors

* Liaise with internal staff at all levels

* Interact with external clients

* Coordinate project-based work

Education and Experience

* 5 years’ experience providing administrative support at a high level

* Proficient with Office 365, with in-depth knowledge of Excel and PowerPoint

* Knowledge of standard office administrative practices and procedures

* Bachelor’s degree preferred

Key Competencies

* Organizational and planning skills

* Communication skills

* Information gathering and monitoring skills

* Problem analysis and problem solving skills

* Judgment and decision-making ability

* Initiative

* Confidentiality

* Team member

* Attention to detail and accuracy

* Adaptability

* Ability to perform duties with speed and accuracy independent of supervision

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