Shorterm Limited Jobs

Office Administrator - 12 month FTC - Westerham - Kent

* * Mon-Fri 9:00am-5.30 *** Parking Available ** ** start date ASAP**
* Keen to work for an expanding Global Company?
* Do you have office administration experience and looking for a temporary role 6- 12 month contract.

Day to day duties will include:
* Being the face of the company, and the first point of contact for all visitors as well as handling all telephone calls into the business.
Issuing and chasing invoices.
* Working alongside the Office Manager to ensure that any administrative duties are met and supporting the wider team.
* Answer customer inquiries, providing information on services offered,
* Aid in the solving of potential problems
* Ensuring parts are ordered and available in time for bookings
* Maintain accurate customer details on the computer system
* Generate invoices and take payments for work completed
* HR Administration: supporting HR team with the recruitment process following a detailed start to finish onboarding programme. This would include various administrative tasks such as preparing offer letters / standard terms and conditions of employment and the loading and inputting of new starters onto the HR system.
* Maintaining accurate personnel records and uploading detailed information onto system
* Maintain HR Systems and files to ensure they are correct, up to date and compliant with current legislation.
* Complete all on-boarding checks, including pre-employment Right to Work, new starter checklists and payroll notifications.
* Provide administrative support in confidential meetings with accurate minute taking.

Key Skills:

* Confident and professional telephone manner
* Social media aware
* Customer service skills
* Good IT skills with knowledge of Microsoft Outlook, Word and Excel
* Strong numeracy and data entry skills

For more information and to register your interest please apply with a copy of your up to date CV.