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about 1 month ago
Panasonic Avionics
Salary: Negotiable
Location: Aberdeenshire
Job type: Temporary
Aircraft type: A300 - 600 (GE CF6)
Contact: Kamny Tack
Sector: Finance & Accountancy
Category: Coordinator Jobs, Office Jobs
Project Billing Co-ordinator
ITC Global was founded in 2001 to bring carrier-grade telecommunications and networking technologies to developing markets and remote and harsh locations. Our vision and mission are simple. Build the world’s best satellite communications provider by offering the best technical solutions, backed by the best customer service in the industry. We specialize in satellite-based communications for industrial operations in extreme environments, including deep-water energy exploration, remote mining and transoceanic shipping. Today ITC Global is the number one provider of satellite communications networks to the mining industry and among the top three providers to the oil and gas industry.
 
ITC Global requires an experienced Project Billing & Finance Co-ordinator to join their team in Aberdeen, Scotland.
 
This role will work closely with Project Management, Operations, Accounting, Supply Chain, Engineering and Build &Test teams in the oversight of Service Delivery of remote VSAT communications systems to customer sites.  In this capacity is accountable for the coordination of projects and billing services with our clients, Accounts payable, cashier and treasury responsibility for ITC UK legal entity based in our offices in Aberdeen, Scotland.
 
This is a 1 year fixed term maternity cover role.

Your duties will include:
 
  • Work directly with internal teams in the delivery of remote communications projects regionally as well as globally.
  • Review Sales Order and/or customer RFP to determine and understand project requirements and billing terms.
  • Assist in the coordination and project review/kick off meetings with internal team members and customers.
  • Review and modify AFE/BOM to include all hardware, labor, expenses and transportation/shipping cost. 
  • Assist and coordinate AFE/BOM for Executive Management approval.
  • Assist in tracking AFE/BOM status with Supply Chain.
  • Create customer sites in TASQ, open installation work orders and populate TASQ database with site specific information and upload all project documentation in TASQ.
  • Complete Inventory Request to receive parts from Inventory.
  • Coordinate/schedule shipment of equipment for international and/or domestic installations with Supply Chain.
  • Contact customer sites post installation to verify customer satisfaction with the installation, quality of work and proper operation of new system.
  • Update and resolve work orders.
  • Work with Sales, Operations, Supply Chain and Accounting in creating client account billings related to strategic accounts or projects
  • Review completed project documentation and load in TASQ.
  • Coordination and validation of overall project billing packets to include Field Service Tickets and complete project invoicing, submit project invoicing to Billing Department.
  • Review project closeout report to determine if project was completed within budget.
  • Update Weekly Project Status Report.
  • Accounts payable, cashier and treasury responsibility for ITC UK legal entity
 
  • Day to day leadership and accountability of the in assisting with assigned projects, scheduling and workflow.
  • Any other administrative duties and support as and when required
  • Any other project work as and when required
Education and Experience:
  • 5-7 year’s relevant experience in the management of billing, payments, AP (Accounts Payable and Credit Management in Onshore/Offshore Oil & Gas, Maritime and Mining industry
  • Preferred Associates degree minimum, Bachelor’s degree in the studies of Accounting or Finance.Relevant work experience will be considered.
Knowledge, Skills, and Abilities:
  • Detail oriented individual with proven ability to prioritize and complete multiple projects concurrently and within projected deadlines. Ability to offer creative solutions and resourceful problem solving skills a must.
  • Energetic self-starter with the ability to work in a fast-paced environment under general supervision and direction. Must have flexibility of working extended hours and on call as needed, and the ability to work independently.
  • In addition to independent qualities, the ability to work well as part of a regional and virtual teams across multiple geographies/vertical markets.
  • Well organized, effective written, verbal and presentation skills. Ability to prepare and present clear and concise oral and written opinions, reports and presentations.
  • Proficiency with the Microsoft Office suite (Project, Word, Excel (Intermediate/ Advanced level), PowerPoint and Outlook). Experience of using Salesforce and Hyperion/ Oracle required
  • Ability to effectively present information to top management.
  • Demonstrated ability and skills to engage and influence stakeholders required to deliver projects.
  • Demonstrates drive and determination to achieve success while being a self-motivator who sets clear direction and priorities.
  • Occasional International travel – upto 10% of time.
 #LI-POST
 
Location/Division:
The Garage, St Katherines, Inverurie AB51 8SN, United Kingdom
Job Requisition:
EG8413

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