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about 1 month ago
Zetta Jet Pte Ltd
Location: Singapore
Job type: Permanent
Contact: HR
Sector: Business & Administration
Job Role: Office Jobs

Responsibilities:

  • Arranging travel, accommodation and, occasionally, travelling with the director to take notes or dictation at meetings, itineraries preparation, visa processing and other travelling related process or to provide general assistance
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority
  • Organising and maintaining diaries and making appointments
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the director
  • Carrying out background research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Organising and attending meetings and ensuring the director is well prepared for meetings
  • Liaising with clients, suppliers and other staff
  • Handle director's expenses (official/company expenses & personal expense) including calculation, payment schedule, report, filing and follow up payments
  • Prepare reports and presentations, coordinate documents
  • Organize regional teleconference
  • To attend after-hours functions

 

Requirements:

  • Degree holder in Business Management or equivalent qualifications
  • Possess Class 3 Driving license
  • Willing to travel at least once or twice a month
  • Able to perform under pressure
  • Able to work for long hours
  • Effectively bilingual in English & Mandarin (in order to liaise with Chinese speaking associates)
  • At least 4 year(s) of working experience as an Executive Assistant to Senior Management
  • Required to work after office hours and weekends

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